Creating Compact and backward compatible Acrobat PDF Files

Acrobat PDF is the digital format most widely used for storage and distribution of books, publications and other documents. It can be displayed and printed in all operating systems.

When a pdf file is created either out of a program such as Word or output by a scanner they can be very large.  It is highly desirable to reduce the size of the pdf file as well as make it compatible with earlier versions of Acrobat Reader. The current version of full Acrobat program has an option to reduce the file size as well as make it compatible with Acrobat version 5 and up. Smaller files takes less download time and storage space. I want to share the above so that we can save both bandwidth as well as storage space by using the above Acrobat feature. 

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Comment by M K Ramadoss on December 11, 2011 at 1:04am

Thanks for the info.

Many of the popular fast scanners comes bundled with Acrobat and the output is pdf file. Some of the third party programs do produce pdf files and in both cases, there is the option of both making them searchable as well as reduce them in size and make them backward compatible with Acrobat Version 5. I have seen third party programs generating huge files and usually their sizes can be reduced significantly.

Comment by Capt. Anand Kumar on December 10, 2011 at 8:03pm

There is a free alternative to Adobe Acrobat here.

When digitizing a document, sometimes the feature to make the document text searchable is not enabled.If the pdf converter program permits, the document should be scanned using OCR which makes the text searchable. It also result in smaller file sizes in comparison to the first scanning the document into images then assembling into pdf.

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